Why you shouldn't email large PDF or Word files...
They make your audience unhappy
They're unlikely to be forwarded
- They can take a very long time for people with modems to download
- They can fill up free email accounts like "hotmail", preventing other messages getting through.
1 Many people will not forward the email as (i) it will make the recipients unhappy for the reasons above. (ii) many email lists don't take email attachments to prevent viruses and save space.
2 Some email providers do not allow you to forward attachments ofthis size.
They are harder to read and reply to
They don't add anything above plain text
- With some PDFs you cannot copy and paste the email addresses from the document - they come out as gibberish and have to be retyped
- They information can't be read immediately, it has to be downloaded into another program.
Often, the majority of the file size is taken up with pictures which have no
relevance to the content
What to do
I would suggest you send out a text-only (e.g. email not
PDF) version so that you increase your audience.
You should also remember to use "BCC:" rather than "To:" when mailing
lots of people as otherwise you reveal everyone's email address to
I look forward to receiving a copy of the information which I can pass on to others who might also be interested.